Purchasing Department

City of Kenner
1610 Rev. Richard Wilson Dr.
Kenner, Louisiana 70062
Telephone: (504) 468-7261
E-mail: [email protected]

The goal of the Purchasing Department is to satisfy the daily and long term needs for all city departments and ensure that they have the necessary materials, supplies and equipment to efficiently run their departments.  The Purchasing Department focuses on ensuring the procurement of all materials in  the most competitive and cost effective manner. With regard to establishing contracts for the improvement and maintenance of public infrastructure, the Purchasing Department is dedicated to competitive and fair public bidding in an effort to secure contracts with entities that will provide the City of Kenner with quality and efficient materials and services.

AVAILABLE BIDS, RFP'S & SOQ'S

To review items currently out for bid, please click the VIEW BIDS link below. To become a Vendor with the city the Vendor Packet needs to be completed and returned via email or mailed to: Purchasing Department at P.O. Box 610, Kenner, La. 70063.

The City of Kenner encourages all vendors and contractors to inquire and respond to all available bids for projects and materials.  The procedures for bidding are set to strictly adhere to the guidelines set forth in the State of Louisiana's Public Bid Law (La R.S. 38:2211-2296), the Charter for the City of Kenner, as well as the established procedures of the City of Kenner's Purchasing Department. The purpose of bidding items is to obtain a competitive price for a quality product thereby giving vendors an equal opportunity to bid on construction projects, materials and supplies, or equipment under standard specifications. Please visit the available links below for further details regarding procurement procedures.

Bids over $1,500 - Under $4,999.99

Bids estimated for over $1,000 and under $4,999.99 are obtained by telephone, facsimile or letter bid, depending on the complexity and/or time required to obtain needed materials, supplies and/or equipment.

Bids over $5,000-Under $30,000

Bids estimated for over $5,000.00 and under $30,000 are obtained by written, facsimile bids, or sealed bid depending on the complexity and/or time required to obtain needed materials, supplies and/or labor.

Bids $30,000 and Above

Bids estimated for $30,000 and above are obtained by Sealed Bid, which are advertised in the City's Official Journal. The current Official Journal is The Times-Picayune newspaper, Kenner edition. Said advertisements appear in the Wednesday edition. All bidders must follow all instructions and specifications in the bid package. Failure to comply could cause the bid to be non-responsive.

Bid Rejection

The City of Kenner reserves the right to reject any and all bids in whole or in part and to waive any and all informalities.

Award of Bids

The City of Kenner reserves the right to award bids or place orders with the lowest responsive bidder on a lump sum or individual item basis, or such combinations, as shall in it's judgement be in the best interest of the City. Awards will be based on compliance with the specifications and the delivery and/or completion date.

Purchase Orders

On purchases $5000 and above legislative approval is required. Once received, a purchase order will be issued to the vendor. The purchase order is a legal contract and the vendor will be responsible for delivery of items according to the specifications of the bid.

Vendor Payment

Upon delivery and acceptance of each order, the vendor shall bill the city by invoice, which must include the purchase order number and/or bid number. The city is required to pay proper invoices within thirty (30) days.

In addition to the above functions, the Purchasing Department is responsible for maintaining the city's inventory. This includes but is not limited to computers, telephones, contractor's equipment, equipment valued over $100.00 and all city vehicles.

When it is in the best interest of the city, state and other governmental agencies, contracts are piggy backed. This is beneficial in two ways. First, it reduces the time frame for receiving the items and second, it reduces the cost by eliminating the expenses related to bidding the item.

 

DOWNLOADABLE FORMS:

        Emergency Purchase Form     Telephone Bid Forms    

 

 Insurance Requirements for Telephone Bids Furnish & Install

 

To obtain a Vendor Packet, please email your request to [email protected] and return your completed packet to that email address.